Zapier Integration

Connect your Kardow job board to 7,000+ apps with Zapier — no code required.

Overview

Kardow’s Zapier integration lets you automate your job board workflows by connecting to 7,000+ apps including Gmail, Slack, Google Sheets, Airtable, ClickUp, HubSpot, Mailchimp, and more.

All Kardow triggers use instant webhooks — events fire the moment they happen, with no polling delay.

Getting Started

Step 1: Get Your API Key

1. Go to your Kardow Dashboard
2. Navigate to Settings → API Keys
3. Click Create API Key
4. Copy the key — you’ll paste it into Zapier

Your API key is tied to your organization. Keep it private and never share it publicly.

Step 2: Connect Zapier to Kardow

1. Go to zapier.com and log in (or create a free account)
2. Click Create Zap (top-left)
3. Search for Kardow in the trigger app search
4. Select the trigger you want (e.g., “New Job”)
5. When prompted, paste your API key from Step 1
6. Zapier will test the connection — if you see a green checkmark, you’re connected

That’s it. No webhook URLs to copy. No event configuration. Zapier handles everything automatically.

Step 3: Set Up Your Action

1. Choose the app you want to connect (e.g., Gmail, Slack, Google Sheets)
2. Map the fields from the Kardow trigger to the action
3. Test the Zap
4. Turn it on

Available Triggers

Triggers fire instantly when something happens on your job board.

Trigger	Description
New Job	Fires when a new job is posted (from dashboard, API, CSV import, or bulk upload)
Job Approved	Fires when a pending job is approved and set to active
Job Updated	Fires when a job’s title, description, location, or other details change
Job Expired	Fires when a job reaches its expiration date
Job Deleted	Fires when a job is removed from your board
New Application	Fires when someone applies to a job
Application Status Changed	Fires when a candidate is reviewed, shortlisted, rejected, or hired
New User	Fires when a new job seeker or employer signs up
New Sale	Fires when a new subscription is created

Available Actions

Actions let other apps create or update data on your job board.

Action	Description
Create Job	Post a new job listing from any source (Google Sheets, Airtable, CRM, etc.)
Update Job	Change a job’s status, title, description, location, or remote setting

Available Searches

Searches let you look up existing data to use in your Zaps.

Search	Description
Find Job	Look up a job by ID or search by keyword
Find Application	Look up applications by job or status

Popular Zap Ideas

For Job Board Owners

• Slack notification for new jobs — Get a Slack message every time a job is posted
• Google Sheets job tracker — Automatically add new jobs to a spreadsheet
• Email alert for applications — Send an email through Gmail when applications come in
• Airtable sync — Mirror your jobs in Airtable for custom views and reporting
• ClickUp tasks for review — Create a ClickUp task when a job needs approval

For Hiring & Recruitment

• HubSpot contacts from applicants — Add applicants to your CRM automatically
• Email candidates on status change — Send a personalized email when you review/shortlist/hire
• Pipe applications to Google Sheets — Track all applications in a spreadsheet

For Marketing & Growth

• Tweet new job listings — Automatically post new jobs to Twitter/X
• Mailchimp subscriber from new users — Add job seekers to your newsletter
• Discord announcement for new jobs — Share new postings in your community

Field Reference

Job Data (from triggers)

Field	Type	Description
id	string	Unique job ID (UUID)
title	string	Job title
company_name	string	Company name
status	string	Job status (active, draft, pending, expired)
location	string	Job location
job_type	string	full-time, part-time, contract, internship, temporary
is_remote	boolean	Whether the job is remote
slug	string	URL-friendly identifier

Application Data (from triggers)

Field	Type	Description
application_id	string	Unique application ID
job_id	string	The job this application is for
job_title	string	Title of the job applied to
applicant_name	string	Applicant’s full name
applicant_email	string	Applicant’s email address
status	string	pending, reviewed, shortlisted, rejected, hired

User Data (from triggers)

Field	Type	Description
user_id	string	Unique user ID
name	string	User’s name
email	string	User’s email
role	string	employee, business, or both

Troubleshooting

My Zap isn't triggering

Make sure your Zap is turned on (toggle in top-right of the Zap editor).

If it’s on but not firing, check that the event is actually happening on your board. For example, the “New Job” trigger only fires for new jobs — not for existing ones.

I'm getting a 401 error when connecting

Your API key may be expired or invalid. Go to Settings → API Keys in your Kardow dashboard and create a new key.

I'm not seeing all my jobs in the test

When you test a trigger in Zapier, it only loads the 5 most recent items as samples. Once your Zap is live, it will catch every event in real-time.

Can I connect multiple job boards?

Yes. Each job board has its own API key. Add a separate Kardow connection in Zapier for each board.

FAQ

Is the Zapier integration instant?

Yes. Kardow uses instant webhooks (REST Hooks), not polling. Events trigger your Zaps the moment they happen — no 15-minute delay.

How much does it cost?

The Zapier integration is included free on all Kardow plans. You may need a paid Zapier account depending on how many Zaps you run.

Do I need to set up webhooks manually?

No. Zapier automatically registers and manages webhooks when you create a Zap. You just paste your API key and you’re done.

What happens when I delete a Zap?

Zapier automatically unsubscribes the webhook. No cleanup needed on your end.

Does it work with bulk imports?

Yes. Whether you create jobs from the dashboard, via CSV import, bulk upload, or the API — every job triggers the “New Job” event.

Can I filter which events trigger my Zap?

Yes. Zapier has built-in filters. For example, you can make a Zap that only triggers for remote jobs or jobs in a specific location.